KASPA Consitution & By-Laws
Article I - Name
The name of this organization shall be the Kansas Association of School Personnel Administrators (KASPA), herein referred to as the Association.
Article II - Purpose
The purpose of this Association shall be to:
a. Foster the staffing of school systems with the highest qualified individuals available by:
(i) Encouraging the use of high standards for recruitment, selection, retention, and promotion of all school personnel.
(ii) Promoting the equal employment opportunity for all persons.
(iii) Promoting sound training and certification practices.
(iv) Cooperating with school, college, university, and other placement agencies.
b. Encourage and assist in the development and utilization of sound school personnel administration practices by:
(i) Supporting laws and procedures designed to promote positive employer- employee relations.
(ii) Assisting members in becoming knowledgeable in the legal aspects of the employer-employee relations and of collective agreement administration.
c. Advance the cause of public education generally by:
(i) Developing professional standards for school personnel administrators,
(ii) Improving the competency of school personnel administrators.
(iii) Cooperating with other professional national administrator groups and with regional and state personnel administrator associations.
Article III - Membership
SECTION 1. There are three categories of membership: Active, Retired, and Honorary. Voting and office holding rights are determined by membership category.
a. Active. For school personnel whose responsibilities include school and district personnel administration; for individuals whose assigned work includes personnel functions in other educational institutions; or individuals involved in teacher testing, placement, educational research, or the preparation of school personnel administrators. Active members shall be entitled to participate in all activities of the Association including voting and holding elective office.
b. Retired. Any retiring member is eligible for retired membership. Retired members shall be entitled to participate in all activities of the Association except voting and holding elective office.
c. Honorary. Honorary membership may be accorded to persons who have distinguished themselves in school personnel work. Honorary members shall be entitled to participate in all activities of the Association except voting and holding elective office.
SECTION 2. The membership year shall extend from October 1 through September 30.
SECTION 3. The process of admission to membership shall be as follows:
a. Application for active and retired memberships shall be submitted to the Secretary/Treasurer andaccompanied by the membership fee.
b. Honorary membership may be awarded to an individual for meritorious service in school personnel work. Any active member wishing to nominate a candidate for honorary membership shall submit the name of the person nominated to the President for consideration. Eligibility for honorary membership shall be determined by the Executive Board. If eligible, the nomination will be presented to the general membership at a regular meeting for approval by a majority vote of those present.
SECTION 4. Termination of membership may arise upon any of the following events:
a. An active member terminates his/her active membership upon failure to pay the annual dues by October 31 following the date of which such dues are payable, or upon resignation.
b. Any member may be removed from membership for cause upon recommendation of the Executive Board and a majority vote of the members present and voting at the business meeting of the annual conference.
Article IV - Membership Dues
SECTION 1. The membership fee is due by October 1st of the current year for current members.
SECTION 2. Annual membership dues for each membership category and shall be determined by the Executive Board.
SECTION 3. Conference registration fees and other event/activity fees may be established by the Executive Board.
SECTION 4. Honorary members shall be exempt from payment of membership dues.
Article V - Officers
SECTION 1. The officers of the Association shall be the President, President-Elect, Vice-President, Past President, and Secretary/Treasurer.
SECTION 2. The officers, other than the President and Past President shall be elected at the annual conference. The President-elect shall automatically succeed to the office of President. The President shall automatically succeed to the office of Past President.
SECTION 3. The elected officers shall take office at the close of the annual conference at which their election takes place, and shall hold office for their stayed term or until their successors have been elected and authorized to take office. The term of office for President, President-Elect, Vice-President, and Past President shall be one year. The term of office for the Secretary/Treasurer shall be two years and may be elected for one consecutive term.
SECTION 4. If an elected officer dies, resigns, or is unable to complete his/her term of office, a replacement shall be selected as follows:
a. The President-elect shall assume the duties of the President for the remainder of the President's term as well as for the term to which the individual was elected. The Vice-President shall assume the duties of the President-Elect for the remainder of the term for which the vacancy occurs.
b. If vacancies should occur in the positions of Vice-President or Secretary/Treasurer, the Executive Board shall appoint an active member to fill the vacancy until the next business meeting at which time an election will be held to elect the new officer.
Article VI - Duties of Officers
SECTION 1. Duties.
a. The President shall begin their term at the annual conference and preside at any special meeting. As chief executive of theAssociation, he/she shall appoint and supervise all committees and their work and perform such other duties as pertain to the office.
b. The President-Elect shall assume and perform the duties of President during the President's absence. The President-Elect shall be responsible for association programs and activities.
c. The Vice-President shall be responsible for association membership.
d. The Secretary/Treasurer shall keep and maintain the minutes of each business session of the annual conference. He/she shall also maintain all financial records of the Association and shall report on the financial status of the Association periodically to the Executive Board and general membership
e. The Past-President shall serve as an advisor / consultant and serve on the Board for the year proceeding their year of presidency.
f. The KASPA Board member serving as USA representative will serve a two-year term..
SECTION 2. All elected officers shall serve without compensation.
Article VII - Nominations and Elections
SECTION 1. The Executive Board shall serve as the nominating committee. Nominations from the membership-at-large for the office of President-Elect, Vice-President, and Secretary/Treasurer may be made to the Executive Board by any member. The nominating committee shall nominate one or more candidates for the offices to be filled. Following presentation of the committee's candidates at the annual business meeting, additional nominations may be made from the floor by any member, provided the consent of the nominee has been obtained in advance. Such nominations shall be added to the written ballot.
SECTION 2. Election of the President-Elect. Vice-President, and the Secretary/Treasurer will be held during the business meeting of the annual conference. Election shall be by a written, secret ballot of persons nominated for an Association office. A majority vote of the active members present and voting is required for the election of each Association office. In the event there are three or more candidates for an office and no candidate receives a majority vote, only the names of the two candidates receiving the most votes will be included in the next ballot.
Article VIII - Executive Board
SECTION 1. The President, President-Elect, Vice-President, Past President, and Secretary/Treasurer shall constitute the Executive Board.
SECTION 2. The Executive Board shall have the authority to act, in accordance with the Constitution and Bylaws, on such other matters as do not require action of the membership. No binding action shall be taken unless at least three Executive Board members are present, including either the President or President-Elect.
SECTION 3. Any member of the Executive Board may be removed from the Executive Board only for cause, upon recommendation of the remaining members of the Executive Board, by a majority vote of the voting group of members qualified to vote to elect that member of the Executive Board present and voting at a regular or special meeting of the membership, provided that the notice given of such meeting shall have apprised the members that the purpose (or one of the purposes) of that meeting is the removal of that member of the Executive Board.
Article IX - Meetings
SECTION 1. The Association shall meet in conference at least annually.
SECTION 2. At each annual conference, the time and place for the following years' conference shall be determined by vote of the membership present. The times and places for more than one future annual conference may be authorized by the membership.
SECTION 3. The President, with the advice and authority of the Executive Board, may call special meetings to give consideration to the specific problems. Any action or recommendation for action taken at such special meetings shall be subject to adoption, modification, or rejection by the membership of the Association at its next annual conference.
SECTION 4. The members present at the annual meeting or special meetings shall constitute a quorum for the conduct of business.
Article X - Committees
SECTION 1. In order to facilitate the conduct of the internal affairs of the Association, the Executive Board may from time to time create committees, appoint committee membership, and designate purposes for such committees. If a program or membership committee is established by the Executive Board, the President-Elect shall serve as the chairperson of the program committee, and the Vice-President shall serve as the chairperson of the membership committee.
SECTION 2. The President shall be on an ex officio member of all committees. The President may appoint other members of the Executive Board to serve as liaisons on Association committees.
Article XI - Parliamentary Authority
The rules contained in Robert's Rules of Order shall guide this Association in all cases in which they are applicable and in which they are not inconsistent with this Constitution and with any special rules of order the Association may adopt.
Article XII - Amendments
The Constitution and Bylaws may be amended only at a business meeting of the Association's annual conference.
Amendments to the Constitution and Bylaws may be proposed in writing by active member at a regular Association meeting, or to the Executive Board. All amendments shall be reviewed by an ad hoc committee which shall make a report to the Board. Subsequently, proposed amendments brought forward by the Board shall be presented to the entire membership for consideration as follows:
a. Approval shall be by a two-thirds vote of the active members present and voting, provided the proposed amendment(s) shall have been sent to each active member at least thirty days prior to the annual conference; or
b. Approval shall be by a three-fourths vote of the active members present and voting, provided the proposed amendment(s) shall have been submitted to the active members present at the annual conference prior to the voting on the proposed amendment(s) and provided also that the proposed amendment(s) shall have been approved by the Executive Board.
The membership shall be informed of any proposal for an amendment which has been reviewed by the Board but not forwarded to the membership for consideration.
An amendment to the Constitution shall become effective immediately upon an affirmative vote unless the amendment itself specifies a date upon which it will become effective.
ENACTED this ___ day of ________, 2005, in ___________, Kansas.
KASPA Officers for 2005-2006
President: Diane Kramer, Assoc. Supt./Emporia
(620)341-2223
President-Elect: Dr. Cathy Donovan, Dir. Elem. Personnel/Olathe
(913)780-8044
Vice-President: Dr. Lowell Ghosey, Dir. Sec. Personnel/Olathe
(913)780-8282
Sec./Treasurer: Bob Arevalo, Director- Personnel/Lawrence
(785)832-5008
Advisor: Dr. Cheryl Allen, Assoc. Supt./Auburn-Washburn
(785)339-4000
